Validating sales orders in the CRM system and submitting to the finance system to raise sales orders. Raising purchase orders to suppliers. Maintaining the shared service email inboxes and resolving queries and requests. Maintain the time entry system and approve timesheets. Receipting POD’s and communicating with suppliers to ensure POD’s are received in a timely manner. Invoicing customers and dealing with invoice related queries. Raising of contractor Invoices.
The key responsibilities for the Finance Assistant role include, but are not limited to:
Validating sales order information and documents in Hubspot and submitting to Netsuite, notifying the relevant salesperson of any issues.
Raising purchase orders to suppliers where required.
Creating projects in TESA, (the time entry system), and resolving queries.
Validating timesheets in TESA for contractor invoices.
Processing contractor invoices on Netsuite.
Receipting of supplier purchase orders.
Raising customer invoices and resolving any related queries.
Provide support to other team members during busy periods.
Assisting the Finance Manager in the collation of audit samples.
Proficient in MS Office applications.
Understanding of order to cash cycle.
Excellent communication skills to multiple levels of stakeholders.
Problem-solving.
Experience using Oracle NetSuite.