Credit Control and Finance Assistant

Location:
Newbury
Employment Type:
Permanent Employee

Role Summary

This role will be responsible for ensuring customer invoices are paid to terms and invoice disputes are resolved in a timely manner to mitigate risk of bad debt, while providing weekly updates and reports to management. Significant participation in a shared services team with tight SLA’s, validating sales orders in the CRM system and submitting to the finance system. Raising purchase orders to suppliers. Maintaining the shared service email inboxes and resolving issues and requests, to maintain the time entry system. Validating timesheets and processing contractor invoices.

Key Responsibilities

  • Updating the cashflow daily and issuing weekly reports.

  • Building and maintaining relationships with clients to identify when invoices will be paid and resolve disputes.

  • Tracking customer payment patterns.

  • Sending dunning letters to customers for overdue invoices.

  • Allocating customer receipts on Netsuite according to remittance advices.

  • Validating sales order information and documents in Hubspot and submitting to Netsuite, notifying the relevant salesperson of any issues.

  • Raising purchase orders to suppliers where required.

  • Creating projects in TESA, (the time entry system).

  • Validating timesheets in TESA for contractor invoices.

  • Processing contractor invoices on Netsuite.

  • Maintaining credit control and shared service email inboxes.

  • Provide support to other team members during busy periods.

  • Assisting the Finance Manager in the collation of audit samples.

Knowledge & Skills

Essential
  • Proficient in MS Office applications.

  • Good understanding of order to cash cycle.

Desirable
  • Experience using Oracle NetSuite desirable but not essential.

Key Role Attributes

Essential
  • Excellent communication skills to multiple levels of stakeholders.

  • Able to work independently and collaboratively in a team.

  • Flexible working to meet the needs of the business.

  • Calm under pressure in a fast-paced environment.

  • Analytical and excellent attention to detail.

To submit your application for this role, email your CV to our recruitment team at recruitment@roctechnologies.com